DK-B

DEERFIELD SCHOOL DISTRICT POLICY

MANIFEST POLICY

Payments will not be processed by the SAU office without an approved purchase order and/or the original invoice detailing the purchase. In the event an invoice is not provided by the vendor, the original receipt attached to an approved mock invoice will be acceptable as adopted by the School Board on August 11, 1997.

Upon receipt of properly authorized invoices and purchase orders, the office of the SAU will process checks for payment and prepare an original and 2 copies of the payroll and expense manifest (on alternating weeks) for approval by the Board. Under no circumstances will an “additional” expense or payroll manifest and/or payment be prepared or processed without authorization from at least two (2) designated Deerfield School Board members and the Superintendent. Every attempt will be made to assure that all payments processed are accurate and applicable to the Deerfield School District.

The office of the SAU will notify designated board members when a payroll and/or expense manifest has been drawn and is available for board review and approval and will forward the same with copies to the Deerfield Community School office. The two (2) designated board members will make every attempt to review and approve the manifests in a timely manner.

After the designated board members complete their review and approval of the manifests, the District Treasurer will be authorized and contacted to complete the payment process with her signature.

APPROVED: October, 1997

REAFFIRMED: December 2005