DK-A

DEERFIELD SCHOOL DISTRICT

PAYMENT OF BILLS/INVOICES

This policy will expand other policies regarding the processing and payment of bills.

While it is customary for the supplier of goods and/or services to provide an invoice, it is recognized that on occasion an invoice may not be supplied. In order to process such payments, a Mock Invoice (copy attached) will be prepared by the staff member who is requesting payment.

Except for the occasional need to use the attached form, all requests for payment must be accompanied by an invoice or, in the case of small purchases of a petty cash nature, a receipt.

Any exception to this policy will require prior approval of the superintendent and the school board.

Under no conditions will a staff member solicit or use blank invoices.

MOCK INVOICE

DEERFIELD COMMUNITY SCHOOL

Pay to:________________________________________________________________________

Amount:_______________________________________________________________________

Supplier’s Tax Identification Number: ______________________________________________

(To be used when the supplier is not an employer or a corporation)

For: ______________________________________________________________________

(Provide full description of product or service)

Purchase authorized by: __________________________________________________________

Charge to budget line: __________________________________________________________

No invoice from vendor because:

______________________________________________________________________________

Approved by: __________________________________________________________________

Date: __________________________________________________________________

APPROVED: August, 1997

REAFFIRMED: December, 2005