BEDB

DEERFIELD SCHOOL DISTRICT

POLICY STATEMENT

AGENDA PREPARATION AND DISSEMINATION

The superintendent shall prepare all agendas for meetings of the Board, In doing so, the superintendent shall consult with the Board chairman and appropriate members of the administrative staff.

Items of business may be suggested by any Board member, staff member, student, or citizen of the district. The inclusion of items suggested by staff members, students, or citizens shall be at the discretion of the chairman of the school board. In order for an item to be placed on the agenda it must be presented to the superintendent by 5:00 P.M. 6 business days prior to the meeting. The agenda, however, shall always allow suitable time for the remarks of the public who wish to speak briefly before the Board.

The Board shall follow the order of business set up by the agenda unless the order is altered by a majority vote of the members present. Items of business not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider them. The Board, however, may not revise Board policies, or adopt new ones, unless such action has been scheduled, or unless emergency conditions exist.

The agenda, together with supporting materials, shall be distributed to Board members sufficiently prior to the Board meeting to permit them to give items of business careful consideration. The agenda and appropriate agenda materials shall also be made available to the press; to representatives of community, staff, and student organizations; and to others upon request, if at all possible.

APPROVED: September, 1979

REVISED: April, 1983

REAFFIRMED: February, 1992; October, 1995; February, 2008