COVER  LETTER

 
FORMAT
 
q       Limited to one page in length
q       Typed/word-processed in simple font (such as Arial), average size (11point)
q       8 ˝  x 11 inch paper
 
PURPOSE
 
The goal of your cover letter is to convince your prospective employer that you are a candidate worthy of serious consideration.  The more clear and detailed your cover letter, the better the chance that your prospective employer will carefully read your resume.  Tailor your letter to address the specific needs of the hiring organization.
 
CONTENT
 
q       Your return address, using separate lines for street; then city, state and zip code  OR  use a heading similar to your resume with this Identity/Contact Information
q       Date
q       Name and address of a specific person responsible for hiring (call and ask if necessary), and company/organization name
q       Greeting to a specific person responsible for hiring as in the address, avoid  “To whom it may concern”
 
FIRST PARAGRAPH
q       Refer to the position you are applying for
q       State generally why you are a strong candidate for the position
 
BODY OF THE LETTER
q       Convince the employer that you understand the requirements for the job by referring to the skills and abilities listed in an advertisement or those you may be aware of; it is very helpful to ask for a written job description in person or by mail
q       Demonstrate that you possess the skills and experience the employer is seeking by giving specific details and examples for the skills and abilities needed
q      Another optional paragraph describing your personal qualities such as dependability, work ethic, etc. and relating to your past jobs or volunteer work
 
LAST PARAGRAPH
q       Politely ask for a personal interview, opportunity to meet in person
q       Give contact information and availability (avoid very limited times)
q       Statement of appreciation (thank you)
 
CLOSING
q       Use “Sincerely”
q       Print your full, proper name four lines below (avoid nicknames)
q       Sign the letter above your printed name
 

 

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