PEMBROKE SCHOOL
BOARD
PRESENT: Tom Haley, Clint Hanson, Tom Serafin, Tammy
Boucher, Ry Weisiger, Peter Warburton, Mike Reardon,
Deb Bulkley, Ryan Quinn, Sandy Valine (recording secretary), Jon Burnham,
Loretta Campbell, Dianna Parichand, Danielle Dow,
Katrina Wilburn
1. CALL TO ORDER
Chair Clint Hanson
called the meeting to order at
2. MINUTES OF PREVIOUS MEETINGS- Aug
A motion to
approve the minutes of the August 21 and September 11 meetings was made by Mr.
Serafin and seconded by Ms. Boucher.
ALL IN FAVOR
THE MOTION CARRIED
3. IMMEDIATE BUSINESS
A. CITIZENS’
COMMENTS None at this time
B.
RETIREMENT PROCESS
Loretta Campbell
and Di Parichand from the SAU Office were present to
give information about the Retirement Process.
An overview of the Retirement Process was reviewed as requested by the
board. Board was provided with a packet
of information regarding this process.
An employee notifies
the district and the SAU of intent to retire and also notifies the NH
Retirement System. The SAU’s role in the process was also reviewed; but ultimately
the employee is responsible.
“Service Link” through NH Retirement System is
also a valuable resource for the retiring employee. Consultants are available. Mr. Weisiger recommended that the SAU
investigate and make information available to employees. Retirees need to pay attention to the changes
in benefits that occur when retirees turn 65; it is very important. People need to be
better planned and more aware of these potential changes. Short and long term planning is one of the keys
to a successful retirement.
Mr. Haley stated
that the SAU Office Staff have done an outstanding job in acting as the
go-between between the NH Retirement System and the teachers/SAU, especially as
several of the people in the office are in new positions. They all really try to work with people to
get them the information they need. This
can be a very anxious time for the retiree.
C. HONEYWELL
LEASE/PURCHASE APPROVAL
Mr. Haley
distributed the packet of information to the board with apologies for not
getting the information out sooner. The
packet was “hot off the press” this morning.
The attorney has
reviewed the document and made recommendations regarding some questions that
needed answers or clarification.
If/when the board
votes to accept the Honeywell contract, the attorney will be contacted again, prior
to the board (Chair) signing off on the document.
There are vendors
waiting in the wings to be paid for work that has been done. Mr. Burnham is looking for deliberate speed
in making the decision regarding the lease/ purchase agreement so that some of
these vendors can be paid.
A motion to
approve the Honeywell Lease/Purchase Agreement as presented was made by Mr. Weisiger and seconded
by Ms. Boucher.
The Chair
disclosed that he is a member of the NH Local Government Center and member of
the board of directors of the company that provides the insurance. This would not limit his involvement in this
discussion and/or vote, but wanted to go on record that he does have an
affiliation with the company.
Mr. Burnham has
reviewed the comments and the contract, but not in great detail yet.
Mr. Haley stated
that he feels comfortable that the attorney has reviewed it and has experience
working with similar contracts/projects.
He feels comfortable that action could be taken tonight, since the
attorney will take another look at the contract and project prior making a
recommendation to the Board Chair. This
will happen prior to the Chair signing off on the project on behalf of the
board.
Mr. Burnham stated
that there will also be a second peer review prior to being asked to sign off
on the contract.
ALL IN FAVOR
THE MOTION CARRIED
Mr. Burnham shared
additional information with the board regarding items that might need to be
addressed by Honeywell. Ventilation
systems are antiquated at Hill/Village. Honeywell
has been reviewing that.
Mr. Serafin stated
that we committed to a certain dollar proposal and budget neutral impact.
Mr. Weisiger asked
if Mr. Burnham was planning to go back to
D. CONSENT
AGENDA
A motion to
approve the consent agenda as presented was made by Mr. Serafin and seconded by
Mr. Weisiger.
Ms. Boucher asked
for clarification about when parents were notified that they were low on
funds. Parents should be notified in
advanced so that there is not a negative balance.
Mr. Haley will
check into it.
Mr. Serafin
suggested that the food service program also publicize the breakfast program as
well, since some children are purchasing breakfast without parents being aware.
ALL IN FAVOR
THE MOTION CARRIED
E. PARENT
DROP OFF UPDATE
Mr. Quinn reported
that the process is continuing to go smoothly.
Both the Police and Fire Chief have observed the process. They have both agreed that it is an
improvement over the previous set up.
Mr. Haley stated
that the line of cars has moved steadily.
A parent meeting is scheduled for Wednesday and a meeting with neighbors
is going to be scheduled as well. The Fire
Chief did not see any danger. He seemed
to be very confident about space available on the road for emergency vehicles. Really emergency vehicles are in more danger
off of
Mr. Hanson
suggested that the fire chief state his opinion in writing for the board.
Mr. Haley stated
that both the Fire and Police will try to attend the neighbor meeting.
A vote on the
motion, tabled at the last meeting, needs action to happen next month.
F. PROGRAM
REPORT SCHEDULE
A Co-curricular
presentation was recommended to be added to the four on the schedule that was presented
to the board.
4. OTHER BUSINESS
A. CITIZENS’
COMMENTS None at this time
B. NON
PUBLIC SESSION
At 8:10 P.M. a motion was made by Ry Weisiger, seconded by Tom Serafin, to enter non-public
session under RSA 91-A:3II(c). On a roll
call, the school board voted:
Clint
Hanson YES
Tammy
Boucher YES
Tom
Serafin YES
Ry Weisiger YES
THE MOTION CARRIED
PRESENT:
Clint Hanson, Tammy Boucher, Tom Serafin, Ry
Weisiger, Tom Haley.
The board discussed a personnel matter.
At
seconded
by Tom Serafin. On a roll call, the
school board voted:
Clint
Hanson YES
Gerry
Fleury YES
Tom
Serafin YES
Ry Weisiger YES
THE MOTION CARRIED
Chair
Clint Hanson noted that no action had been taken by the board during the non-
public
session.
5. Adjournment
At
by Ry Weisiger.
ALL
IN FAVOR
THE
MOTION CARRIED
The next regular scheduled meeting of the
Pembroke School Board is
6. INFORMATIONAL ITEMS
Reminder the CPI
is scheduled to meet at
There was
discussion about the enrollment projections and NH School board projections.
There was
discussion about the Public Hearing on the proposed Round about tomorrow night.