PEMBROKE SCHOOL BOARD
PRESENT: Tom Haley, Clint Hanson, Rick Mitchell, Tammy Boucher, Deb Bulkley, Susanne Whitbeck, Mona Sandberg, Sandy Valine (recording secretary), Dan Morris, Larry Moberly, Tom Serafin,
1. CALL TO
ORDER
Chair Clint Hanson called the meeting to order at
2. MINUTES OF PREVIOUS MEETING
A motion to approve the minutes of the May 22nd and May 31st meetings was made by Ms. Boucher and seconded by Mr. Mitchell.
ALL IN FAVOR
THE MOTION CARRIED
3. IMMEDIATE BUSINESS
A. CITIZENS’ COMMENTS None at this time
B. STAFF REQUEST
Mr. Haley presented information to the board regarding the request.
A written Job Description would be necessary and has been discussed by administration. The Job Description would come back to the board for approval.
Would the board consider making this a stipend position? It would become part of the Collective Bargaining agreement. There would be further discussion regarding the placement on the salary schedule.
A motion to make this a stipend position was made by Mr. Serafin and seconded by Mr. Mitchell.
Mr. Serafin asked for information regarding the 6th grade trip and to make a comparison to the 8th grade Washington Trip.
Ms. Bulkley stated that for the 6th grade trip,
there is generally one fundraiser, school buses are used, there is less
planning/work in designing the trip, and that more teachers are involved in the
planning and preparations. A higher
percentage of grade level students attend.
The 6th grade teachers have never asked for a stipend. There have been discussions about additional
compensation, but it has not come up in several years.
Mr. Serafin expressed a concerned that we have not considered a stipend.
Ms. Bulkley clarified that if a stipend is considered, then a set stipend could be split among all the workers.
There is precedence for splitting a stipend if more than one “advisor” is involved.
Mr. Haley stated that only the 6th grade trip comes to mind in response to other activities that might fall under the same type of situation. The 6th grade position may receive a different level of stipend due to a decreased amount of work.
The motion was amended to include both positions at TRS- the Washington Trip and 6th grade environmental camp trip. If we are going to do it for one, then we really need to do it for both.
ALL IN FAVOR
THE MOTION CARRIED
A motion to assign the 8th grade
Mr. Hanson stated that the official designation would have to be negotiated for the actual stipend during the next Collective Bargaining session.
Mr. Haley stated that they would work out the placement of this new position on the salary schedule.
TWO IN FAVOR
ONE IN OPPOSITION
ONE ABSTENTION
THE MOTION CARRIED
A job description will be developed, and one will also be developed for the 6th grade trip.
Mr. Serafin expressed concern about the trip encroaching $1000 rather than $550. He clarified that this was strictly related to financial reservations, and did not reflect on the quality of the trip.
Mr. Moberly stated that that the first meeting has already occurred. Sponsorships are being solicited. He is planning to go before some foundations for support and is very aware of the cost and trying to work out details so that there is not the level of parental financial commitment.
C. CONSENT AGENDA
The consent agenda included a resignation from Chris MacStravic PA Math
A motion to approve with the usual conditions was made by Mr. Serafin and seconded by Ms. Boucher.
ALL IN FAVOR
THE MOTION CARRIED
D. PROJECT UPDATE
Mr. Burnham provided information to the board regarding the Honeywell project. Hill roof is just about completed. Intend to start on the ‘07 building on June 20th. The ‘51 and ‘57 wings should be completed by the end of the summer. Everything should be repaired by end of summer at the Village.
Locker room is scheduled to begin June 20.
Estimates are still coming in and appear to be within budget. The renovations should be ready for when
school begins, but plans are in place if that is not the case.
Field surveying begins this summer.
Spring/summer 2008 construction is planned.
Mr. Serafin asked who is empowered to sign off on “major expenditures” on this project.
Mr. Haley reported that the proposals will come before the board with a recommendation
4. OLD/UNFINISHED
BUSINESS
A. BUDGET REVIEW
Mr. Haley provided updated information on the budget. There is an anticipated surplus at this time. He recommends paying off the roofing project. It makes sense to pay it rather than pay the interest over 15 years. Mr. Haley recommends that the board give authority to expend those funds in that area.
A motion to give the authority to the superintendent to use some of the surplus funds that may be available (closer to June 30th ) for the purpose of paying toward the Hill/Village roofing project was made by Ms. Boucher and seconded by Mr. Mitchell.
Mr. Serafin discussed the technology needs of the district. He suggested that the board should consider addressing some of the technology needs at least in part if there is a surplus. If there are deficiencies that we could not get into the budget, it makes sense to address those deficiencies.
Mr. Haley stated that unlike previous budgets, the money is somewhat available. The district appears to be in “fairly good shape” in terms of technology and replacements. There have been some wireless discussions in regard to technology needs. There are security issues and other concerns. The board will be provided with updated information regarding the budget near the end of the fiscal year so that a decision can be made.
Perhaps security issues could also be addressed through the surplus.
ALL IN FAVOR
THE MOTION CARRIED
The board will revisit these topics if there is additional money available after funding the other trusts and reserves.
B. NHSBA RESOLUTION
A motion to support and approve the NH School Board Association’s position on the Resolutions was made by Mr. Serafin and seconded by Ms. Boucher.
ALL IN FAVOR
THE MOTION CARRIED
C. POLICY REVIEW
□ Enrollment of Teachers’ Children (GCBD)
A motion to approve the Enrollment of Teachers’ Children was made by Mr. Serafin and seconded by Ms. Boucher.
This is a subject that could be brought up for discussion in Collective Bargaining, but it is not a mandated item.
ALL IN FAVOR
THE MOTION CARRIED
□ School Entry/Enrollment JEA (JEB) (JFA) (JFAB)
A motion to approve the School Entry/Enrollment Policy was made by Mr. Mitchell and seconded by Mr. Serafin.
Mr. Serafin asked if there has been discussion about parents/families who are billed for tuition when they do not live in the district but have not received permission from the board to stay. Other districts have such policies. Mr. Haley stated that there are none in place in the SAU.
Mr. Serafin stated that it appeared that the trend is certainly growing for families who are not following the set procedures. Should the board consider revisiting the policy and tightening the criteria? Enforcement of the policy could be more difficult or costly.
Mr. Haley stated that there are pieces in the current policy. He clarified that perhaps the pieces do not address the “punitive” aspects. The principals become aware and make attempts to determine the truth.
Mr. Serafin stated that the district needs to send a message that the policy needs to be followed.
Mr. Haley stated that they will come back to the board with
additional language regarding the punitive aspects of the policy.
The motion will be tabled until such a time that the language has been
included.
Mr. Haley stated that it may be difficult to enforce the collection. A case example was shared with the board.
5. NEW
BUSINESS
A. NOMINATION/ELECTION of STAFF
□ Lindsay Cotterly PA Special Education Replacement
□ Cheryl Lafond PA Music Replacement
□ Ian West PA Science Replacement (one year)
□ Sarah Gravel Village Speech Replacement
□ Matthew Dion PA Math Replacement
□ Tammy Poitras TRS Special Edcuation Replacement
A motion to elect the above nominees was made by Mr. Serafin and seconded by Mr. Mitchell.
There were a number of candidates for each of the positions.
ALL IN FAVOR
THE MOTION CARRIED
There was discussion about the AD position at PA and the status of that search.
B. MEETING SCHEDULE
Goal setting meeting is typically scheduled for the end of June.
The board will look at the beginning of the last week of June for the goal setting meeting.
Goal Setting Meeting Wed.
June 27
6. OTHER
BUSINESS
A. CITIZENS’ COMMENTS None at this time
B. AFTER SCHOOL PROGRAM
There was a recommendation for the board to consider splitting the After School Program into 2 locations based on the need. A preliminary proposal would be developed and brought back to the board.
A motion to approve the request was made by Mr. Mitchell and seconded by Mr. Serafin. This motion would be subject to the approval of the administration.
ALL IN FAVOR
THE MOTION CARRIED
Maybe bus radio at Village would be a good idea to
investigate. Ms. Whitbeck stated that
currently the communication is done from the
7. ADJOURNMENT
NEXT SCHEDULED MEETING
Wed. June 27
Tuesday, August 14th
At
8. INFORMATIONAL
ITEMS
CPI is meeting. The board members were asked to keep Tammy aware of any burning issues. Many of the issues that had been included in the CPI have been or will be addressed by the Honeywell project.
A motion to adjourn the meeting at