Pembroke School Board

Pembroke Village School

Pembroke, New Hampshire

Tuesday, March 27, 2006

 

PRESENT: Clint Hanson, Gerry Fleury, Ry Weisiger, Rick Mitchell, Tom Haley, Susanne Whitbeck, Mona Kraus, Michael Reardon, Deb Bulkley, Sandy Valine (recording secretary), Grace Forest,

 

1.                   CALL TO ORDER

Chair Clint Hanson called the meeting to order at Pembroke Village School at 7PM.

 

2.                 MINUTES OF PREVIOUS MEETINGS  March 7, 2006 and March

A motion to accept the minutes of the March 7, 2006 meeting was made by Mr. Fleury and seconded by Mr. Weisiger.

ALL IN FAVOR
THE MOTION CARRIED

 

A motion to accept the minutes of the March 17, 2006 special meeting was made by Mr. Fleury and seconded by Mr. Weisiger.

 

ALL IN FAVOR
THE MOTION CARRIED

 

3.                 IMMEDIATE BUSINESS

A.                CITIZENS’ COMMENTS               None at this time

 

B.                 NUTRITION/WELLNESS UPDATE

This item will be deferred until the next meeting.

 

C.                 CONSENT AGENDA

One item has been placed on the consent agenda tonight.

Mr. Reardon requested that the board approve a change in schedule due to the NHEAIP testing that will be occurring in a few weeks.  On the three days of testing, the request is to allow for the late arrival for Juniors and Seniors while the underclassmen are tested.   This has been done in the past.

 

A motion to approve the request was made by Mr. Mitchell and seconded by Mr. Fleury.

ALL IN FAVOR
THE MOTION CARRIED

 

D.                DISTRICT MEETING REVIEW

District received an additional $6000 from the floor in response to a request from the FIRST Robotics Team.

 

There was discussion related to the approval of the floor items and that in the future, other groups may want to come forward if an item gets cuts.   A petition warrant article may have been a more appropriate mechanism to follow up after the budgetary process.  Funding this item from the warrant articles also could have been a way to add the program monies.

 

This group was able to “rally the troops” ahead of time and their preplanning seemed to be evident.  The board is concerned about this becoming a method for adding additional programs/events that get cut during the entire budget process.

 

There was discussion related to the Trust accounts used to fund this program in particular and the differences between the Town and School Budgets.  The town has a different set up than the school district.  An existing warrant article needs to be in place.  If the board/group is an agent to expend the funds in a trust account, and there is an existing warrant article, it may be possible to use those funds following a public hearing.

 

The newly prepared budget distributed to board members includes the additional monies.

 

A request for clarification regarding a section of the maintenance budget- grounds maintenance (2630) was made.  There was discussion about using existing resources to use some seasonal personnel and district equipment to pick up some additional grounds work ie. Lawn-care.  There has been work done with a turf company as a consultation and following the product recommendations.

 

The “in district” people who would be doing the work will be more invested in their work rather than an outside company.  In the near future some of the prep work would need to be done on the field.  There was discussion about the equipment needed to be used and repaired.  Licensed personnel are required in order to use certain chemicals. Contracting those services enables the district to have qualified personnel completing or using those materials.

 

Reason about going to third party was safety related issues and appropriate personnel in the past.  Mr. Reardon and Mr. Haley will request additional information about the questions and concerns and get in touch with Mr. Burnham about a presentation for the next meeting.  Mr. Burnham’s presentation should address the concerns of the board.

 

E.                 ASSISTANT SUPERINTENDENT CONFIRMATION

Three candidates interviewed by the SAU Board.  Each board is making a confirming vote.

 

A motion to approve Peter Warburton as the Assistant Superintendent for SAU 53 was made by Mr. Weisiger and seconded by Mr. Fleury.   

ALL IN FAVOR
THE MOTION CARRIED

 

4. OLD/UNFINISHED BUSINESS

A.    2006-7 SCHOOL CALENDAR

A revised calendar was presented to the board.

 

A motion to approve the calendar as amended was made by Mr. Fleury and seconded by Mr. Mitchell.

ALL IN FAVOR
THE MOTION CARRIED

 

B.     SCHOOL HOUSE HISTORIC DESIGNATION

The 1851 building is currently used by the Pembroke Grange. There may be many reasons for listing it as a Historic Property.  There were still many unknowns about additional requirements regarding repair.

 

The Grange understands that the school district needs to apply for this distinction and that it’s ok if the district chooses not to apply.  The main intent is to see that the building is preserved somehow.  There was discussion about the building trades groups becoming involved in the maintenance of the building.  There was also discussion about the Grange’s interest in the possible purchase of the buildings.  There was some interest in continuing to gather information.  Perhaps involving the Pembroke Historical Society would be another good opportunity.

 

There are still many concerns about this whole situation. 

 

  1. OTHER BUSINESS

 

A.      CITIZENS’ COMMENTS                   None at this time

 

 

          B.      PERSONNEL MATTER

At 8:10 PM a motion to enter Non public session under RSA 91-A:3II(c) was made by Mr. Fleury and seconded by Mr. Weisiger.

 

On a roll call, the board voted:

                                                Mr. Hanson                      YES

                                                Mr. Fleury                      YES

                                                Mr. Weisiger                   YES

                                                Mr. Mitchell                    YES

 

ALL IN FAVOR

THE MOTION CARRIED

Present in the non-public session: Clint Hanson, Gerry Fleury, Rick Mitchell,  Ry Weisiger, Mike Reardon, and Tom Haley.

 

At 8:20 PM a motion to end the non-public session was made by Mr. Mitchell and

seconded by Mr. Weisiger.  On a roll call, the board voted:

                                                Mr. Hanson                      YES

                                                Mr. Fleury                      YES

                                                Mr. Weisiger                   YES

                                                Mr. Mitchell                    YES

ALL IN FAVOR

THE MOTION CARRIED

Mr. Hanson reported that no action had been taken during the non public session.

 

C.       STAFF REVIEW            

At 8:25 PM a motion to enter Non-public session under RSA 91-A:3II(a) for the purpose of conducting a staff review was made by Mr. Fleury and seconded by Mr. Weisiger.

 

On a roll call, the board voted:

                                                Mr. Hanson                      YES

                                                Mr. Fleury                      YES

                                                Mr. Weisiger                   YES

                                                Mr. Mitchell                    YES

ALL IN FAVOR

THE MOTION CARRIED

Present in the non-public session: Clint Hanson, Gerry Fleury, Rick Mitchell, Ry Weisiger,  Deb Bulkley, Susanne Whitbeck, Mona Kraus and Tom Haley.

 

At 9:05 PM a motion to end the non-public session was made by Mr. Mitchell and

seconded by Mr. Weisiger.  On a roll call, the board voted:

                                                Mr. Hanson                      YES

                                                Mr. Fleury                      YES

                                                Mr. Weisiger                   YES

                                                Mr. Mitchell                    YES

ALL IN FAVOR

THE MOTION CARRIED

Mr. Hanson reported that no action had been taken during the non public session.

 

     C.       NOMINATION OF STAFF

Mr. Haley nominated a slate of faculty for the 2006-07 school year.


A motion to elect the slate of nominated staff was made by Mr. Mitchell and seconded by Mr. Weisiger.

ALL IN FAVOR
THE MOTION CARRIED

 

D.        NEXT SCHEDULED MEETING

The 4/11 Meeting needs to be rescheduled to 4/12 (Wednesday) at PA at 7PM.

 

  1. ADJOURNMENT

At 9:25 PM a motion to adjourn the meeting was made by Mr. Weisiger and seconded by Mr. Mitchell.

ALL IN FAVOR
THE MOTION CARRIED

 

  1. INFORMATIONAL ITEMS

 

Information related to a Recycling program for the Town beyond what currently exists was shared.  Selectmen are considering this.  There was discussion about whether or not the school board would like to have a representative on this committee. 

 

A motion to elect Gerry Fleury to the Recycling Committee was made by Mr. Weisiger and seconded by Mr. Mitchell.

 

Economically viable situations would be the goal.  Getting the Maintenance Director involved would also be an asset. 

ALL IN FAVOR
THE MOTION CARRIED

 

AREA Advisory Meeting:  The Pembroke Board should understand that there is a significant change of direction in the advisory board.  In the past there were some AREA boards that wanted a more of a role/say in the development of budget and curriculum for Pembroke Academy.  This seems to have completely changed.  There has been little feedback about curriculum and concerns for Pembroke Academy.  By charter and bylaws, there are supposed to be 3 meetings per year to distribute information to the AREA. 

This topic could be addressed at the AREA Board and discuss the possibility of suspending the AREA Advisory Group.  The contract can not be changed, but the bylaws can be amended.  Hopefully the groups will get back to activating the bylaws as designed.  The AREA Advisory Group doesn’t appear to be working as well as it used to be.  The meetings do serve a purpose.  Perhaps the role of the committee has become unclear.

 

Hazardous Materials storage was discussed.  There are disposal methods that need to be followed.  Mr. Haley stated that Mr. Burnham is working on monitoring and evaluating the current practices and will bring information to the board.

 

There was discussion about the parking lot practices particularly at Pembroke Academy.  This seems to be an accident waiting to happen.  The Pembroke Police does not have the man-power to staff this lot.  Currently there are 2 PA staff members on duty.  The lots are monitored and this is an area that the school is continuing to work on.  Parking privileges are suspended for inappropriate driving.

 

Is there potential for transferring Belanger Drive to the Town?  This has been looked at many times.  The town doesn’t seem to want it.  Being School District Roads, the School District has certain expectations of conditions and quality that can be maintained.  The Town is responsible for all of the roads, not just school roads.  There would be additional repair that may necessary as it was designed as a driveway rather than a road.

 

Dates to be aware of:

5/23       4 PM Representative to the Trustee Scholarship Committee mtg.  

6/10/06           PA Graduation