Deerfield School Board

Deerfield Community School

Deerfield, New Hampshire

Thursday, October 20, 2005

 

MINUTES OF MEETING

 

PRESENT: John Harrington, Tom Haley, Kevin Webber, Don Gorman, Kevin Barry, Paul Yergeau,Gigi Klipa, Kandy Davitt

 

1. Call To Order

 

The October 20th, 2005 DCS Board meeting was called to order at 5:37 PM by Chair John Harrington.

 

2. Pledge of Allegiance

 

The School Board meeting was held in the Conference room and no flag was   available.

 

3.  Minutes of Previous Meetings

 

A motion was made to accept the minutes of October 6th as corrected by Kevin Barry, seconded by Don Gorman.

 

*(Pg. 3 sentence typo error, should read “MAXED OUT”)

 

All In Favor

Motion Carried

     

4.  Immediate Business

 

  1. Agenda Review

 

No Changes Made

 

  1. Citizens’ Staff Comments

 

None Made

 

  1. Space Needs – Mr. Webber

 

Mr. Webber passed out to the board members a copy of the High School Building Committee Charter for the board to review. 

The committee will be charged with:

v     Review the 2001 updated Middle-High School Proposal.

 

 

v     Collect/reaffirm essential data:

   Use of current space

    Project enrollment for the district school as of 06-07 school year.

v                 Revisit and reaffirm the proposal for the construction, staffing and opening of a Middle-high school for the Deerfield School District.

The proposal shall include, but not be limited to:

1.      Develop curriculum outline

2.      Select site

3.      Outline facilities

4.      Develop architectural plan

5.      Develop construction cost estimate

6.      Develop operating cost estimate

7.      Estimate tax impact.

v     Prepare the necessary documentation to assist the board in informing the town of the specifics of the proposal.

 

 

  1. Negotiations Update – Mr. Gorman, Mr. Webber.

 

Mr. Webber and Mr. Gorman informed the members of the board that they have had several meetings with the Para-professionals.  Further discussion will take place at the end of the school brd. meeting in non-public session.

 

E.      Informational Items-Administrators and board Members

 

Don Gorman – informed the members of the board that he has spoken to several

Staff members concerning travel.

Listed below are some of the comments made.

The activity could not be done in the summer.

Approved Sub plans on file

Clear policy to apply for with specific criteria.

Discussion on this issue will be discussed and reviewed at a later meeting.

 

Mr. Gorman informed the board members that he has heard that Concord High school now has 30 students in the classroom.  He also has heard that in house tuition for Concord students for next year could be $12,000.  Mr. Gorman stated that a Deerfield board member or members should be present at the next Concord High School Brd. Meeting.

 

Kevin Barry-Reminded members of the board that November 1st is the SAU dinner meeting.

 

Kevin Webber - reviewed with the board the proposed Public Information Position.

Overview of the position:  The public information position will facilitate getting information from the board to the town, through all possible written means.  Being on top of opportunities to communicate with public, etc.

Specific tasks identified:

Keep track of all deadlines for submissions for and publication dates for Communicator, town newsletter and other free mailed printed media.

Identify online opportunities to communicate with public

Coordinate with board rep. To discuss what issues are of concern prior to and following each board meeting.

Write articles for submission to all the mentioned media avenues (working with board re.)

Submit board synopsis of board meetings to Forum and post DCS web site.

Work with DCS technology coordinator to get board meting agenda, minutes and synopsis posted online.

Mr. Webber stated that a lot of misinformation is getting out there and the district needs to be proactive. 

Mr. Webber’s example of information that needed to get out would be that there are approximately 640 people are in a building with a septic design meant for 550 people.

The board members agreed that they should have a working session to discuss this issue in greater detail.

 

 

 

5.  Old/Unfinished Business

 

  1. Budget Development – Mr. Harrington

 

The members reviewed the proposed 06-07 budget.

Areas of discussion were: 

Mr. Haley passed out to the members the High School Tuition rates.   He brought forward information that Concord may not hit the 1,900 student number next school year.

 

8 students at Pembroke Academy @ $8,305 = $66,440.00

35 students at Coe-Brown @ $10,491=367,185.00

195 students at Concord High @$10,623=$2,071,485.00

6 Students at Central @ $7,108=$42,648.00

4 Students at Memorial @$7,108=$28,432.00

1 Student at Dover High @ $9,881= $9,881.00

4 Students at Raymond high @ $8,186=$32,744.00

Total projected High School Tuition Costs=$2,618,815.00

 

Budget Items yet to be determined are those items that have not yet been negotiated such as Non-Certified Staff salaries, Administrators, Para-professional.

           

A motion was made by Kevin Webber to table the remaining Agenda Items, seconded by Don Gorman.

 

All In Favor

Motion Carried

 

  1.  Policy Review and Development – Mr. Barry

 

  1. Staff Request – Mr. Harrington, Mr. Gorman

 

 

6. Other Business

 

A.  Agenda Preparation

 

B. Citizens’/Staff Comments

           

7.  Adjournment

 

   At 7:58 P.M., a motion to adjourn the meeting was made by Kevin Barry, seconded by Kevin Webber

 

All In Favor

Motion Carried

 

      The next Deerfield School Board meeting is scheduled for Thursday, November 3, 2005 at 6:30 P.M. at Deerfield Community School.